Making the Matrix Work For You

Matrix CodeIncreasingly, businesses are seeing the benefits of working in a matrix. But while this works for the organization, individuals can often find operating in a matrix, more than a little challenging. But there are some very simple things that you can do to make the matrix work for you.

First up, polish your communication skills. When you work in a matrix, you need to be clear about your work, your direction and your deliverables. Different teams have their own internal cultures – and if you are new to that team or working across a division, you likely will miss the non-verbal communication at play. To combat this, over communicate – ask questions if you are unclear. Clarify the expectations of colleagues and learn to articulate your thoughts precisely. If you need to, take a course; but don’t overlook the importance of this communication.

Secondly, remember there are only 24 hours in a day. When you work in a matrix, you are likely to have multiple deliverables from multiple teams. That means you must manage expectations of all involved. When asked to take on a new project, politely explain your level of utilization and then ask your project leader to help you prioritize your efforts. Make sure that this is clearly communicated to the people you report to, along with the expected impacts. Be sure to avoid over-committing and under delivering.

These two steps can make a dramatic difference to your life. But what about leaders? How can you lead well in the matrix? Gill Corkindale suggests the following steps for leaders:

  • Make sure the culture is robust, supportive and you have the right values and behaviors in place
  • Ensure that you are a skilled communicator: networking, influencing, coaching and facilitating skills are paramount
  • Draw up clear goals, objectives, and performance metrics for managers and staff and see to it that they are aligned vertically and horizontally
  • Empower teams to make decisions and to resolve conflicts at an appropriate level
  • Don’t tinker with the structure, but let the networks and matrix evolve over time
  • Use your expertise and personal network to influence those over whom you have no formal authority

To this list I would add:

  • Foster village thinking – create opportunities for your matrix team members to collaborate on both personal and professional levels
  • Achieve with grace – when you are a leader in a matrix organization, many disparate teams will contribute to your success. Make sure that your success is achieved (and acknowledged) with grace.

Nina Nets It Out: Matrix organizations can deliver astounding results, but attributing these results to a particular line of business can often be difficult or fraught with political danger. Leaders must ensure that they continue to emphasize communication, team work and responsibility across their matrixed teams and share the spoils of success as they arrive.

Got Questions? I’ll Offer Answers…

question mark ? by Leo Reynolds.

Following my webinar with Jo Miller, there were many questions asked about leadership, virtual teams, work-life balance, and the like. I offered answers to many of these questions and Jo posted them on her website. This exercise made me realize that there are many people who have questions about these topics but who might not have a resource to seek out the answers. As such, I’ve decided to try something new on my website.

If anyone has questions related to business, leadership, management or similar topics, I’d like to offer myself as a resource to provide answers. Of course, it goes without saying that I am just one person with my own opinion. However, I have been working for many years and have held leadership positions in some of the best companies around, especially within the software industry.

This all said, if you have a question and want someone else’s opinion, advice, etc., please feel free to post your questions in the comments section here. I will reply publicly so that all readers have a chance to learn from these exchanges. In fact, perhaps some of these questions will warrant full posts which I will feature on this site.

I’m looking forward to hearing from you.

Follow Up Questions from My Conversation with Jo Miller

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WLC Logo - Jo Miller Last week I had an opportunity to talk with Jo Miller, CEO of Women’s Leadership Coaching, and the many listeners who attended the webinar on office politics.  Our discussion prompted many questions from the listeners and in response to these questions, Jo and I took the opportunity to reply.  These questions and answers can be seen on the Women’s Leadership Coaching site by clicking here.

I strongly encourage readers to click over and to explore not just the set of questions that arose from the office politics webinar, but to delve further into the Women’s Leadership Coaching site.  The webinar series is an excellent way to hear from various industry professionals on topics that are very relevant to those in the workforce.

And in case you missed my discussion with Jo, you can find it here.

Pick Your Preferences

balanceWe like to think that we can have our cake and eat it too. However, in business, few leaders have such luxuries available. Instead, we must make choices regarding our preferences or priorities. A simple example might be speed versus accuracy. Obviously, we’d love to get things both fast and right. However, there are most definitely times where we must choose between the two. Even in this example, it is not always clear cut which choice must be made. As you can imagine, accuracy is highly desirable in anything we do, be it for business or personal purposes. However, sometimes getting something 100% accurate is overkill. It sort of follows the 80-20 rule. Sometimes getting to 80% is good enough because the “cost” associated with the final 20% may not be worth it. But, generally, I am of the philosophy of “I’d rather have it right than fast”.

In a recent entry on the Harvard Business Blog site, Freek Vermeulen writes about this issue in a piece entitled Slow and Steady Wins the Growth Rate. His piece resonates with me as he uses his own experience of learning to play the cello as an analogy for his point about “time compression diseconomies” – a term coined by professors Dierickx and Cool from INSEAD. I studied violin and played for many years beginning when I was nine years old. His piece highlights a very important point – three hours does not always equal three hours. The point being that doing something for a half an hour 6 times is not the same as doing that same activity for one three hour period. Think about exercise. We all likely realize that exercising 6 days a week for 30 minutes each session is much better for our long-term health than exercising once a week for 3 hours.

Rushing to accomplish something very rarely works out as well as we’d like. Growing a business faster by hiring more and more employees without allowing the business to properly onboard and acclimate these hires will not ultimately achieve the desired results. Rather, it will likely lead to challenging times with leaders scratching their heads in wonder and then commencing the downsizing that inevitably will follow. Patience, or “slow and steady” as Vermeulen says, is necessary in order to achieve sustainable success. Taking the time to “do it right” will ensure a better outcome versus scrambling to get it done as quickly as possible. Vermeulen’s own study of multinational companies demonstrated the effectiveness of this approach by showing that “growing at a moderate-yet-steady pace increased profitability much more than did short outburst of rapid expansion–almost twice as much.”

On a very simplistic level, we all understand this. How many of us would be comfortable to learn that our doctor’s office is measured on “patient throughput”? Ouch! When I have to see a doctor, I want to know for sure that they are interested in “getting it right” not getting me in and out fast. Businesses must balance these oft-competing objectives in order to strike the proper, sustainable result – and it is we, as leaders, who must make those decisions and set the priorities.

Nina Nets It Out: Whether you’re studying an instrument, exercising or tackling a business issue head-on, be sure to understand that there are real choices in how we go about accomplishing whatever it is we are doing. There’s an expression that comes to mind: “There is never enough time to do something correct the first time, but there is always time to do it over again.” Be sure to assess the needs of each situation and decide what is most important before taking your first steps.

My Conversation with Jo Miller of Women’s Leadership Coaching

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Jo Miller, CEO of Women’s Leadership Coaching, and I will be talking about “Winning at the Game of Office Politics” on Tuesday, February 24 2009, 11:00am-12:00pm PST

Some topics we’ll be addressing include:

  • Is it possible to navigate office politics without becoming a political animal?
  • Learn the difference between office politics and organizational awareness.
  • Discover the unwritten “rules of the game” at work.
  • Understand the dynamics of power and influence in your organization.

Get a copy of the presentation and listen to the podcast by clicking here.

Unearthing Creativity

053/365You know the type. They are there in your office somewhere – a flash in their eyes, a zing in their step, a perspective that surprises. And while we all consider ourselves to be creative on some level, there are those in your business who really do walk to a different tune. This is often characterized as being due to the dominance of right brain thinking – where different brain functions are located in different hemispheres – with the right side of the brain supposedly handling the intuitive, more creative functions.

And while Dan Pink suggests that we have too many left-brain men who are spoiling the pot, many companies are just not designed to allow individual creativity to flourish. So while you may have a strong group of creative people working across your business – ask yourself – are they really working across your business, or are they working in your business?

Gill Corkindale looks to the so-called “creative industries” as a way of breaking out of the standard models of business that we often find ourselves. By looking at the worlds of fashion, advertising and publishing, she suggests, we can out-think the structures that we labor under, and unearth the creativity embedded within our businesses:

1. Fashion. While managers in the fashion industry were clear about the business direction and focus of their roles, they also valued ideas, difference, self-expression and personal growth. These additional focus areas ensured that leadership teams were vital, energetic and individual.

2. Advertising. The open spaces of advertising agencies contributed to the shared experiences and interactions of both junior and senior staff. Self-expression was again focused upon, with all team members encouraged to display their individuality and personal interests.

3. Publishing. While publishing is about creativity, it is also about deadlines. Wrapping rigor around the creative process allows publishers to focus on both the business imperatives and the creative output.

Nina Nets It Out: We all hanker for creativity within our teams, but often find that it is hard to unearth and encourage. Following some examples from other industries can provide leaders with a place to start. Each of these industries promotes the individuality of our team members and validates and encourages their broad creative participation in business.

Check Out MyVenturePad.com and SocialMediaToday.com

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Recently, I had an opportunity to talk with Brian Roger of Social Media Today and its sister site MyVenturePad.com.  Brian writes for these online, B2B social communities on topics that help companies use social media to connect with and build deep relationships with customers and prospects.  Brian and I had a great discussion about leadership which can be heard on MyVenturePad by clicking here.  In addition, I was fortunate enough to be named "Blogger of the Week" on Social Media Today and that article can be viewed here.

Many thanks to Brian and the others at these two sites for showcasing for all of us some of the great ways that social media can be used to foster dialogue, build awareness and relationships and ultimately drive business.

Nina Nets It Out: Be sure to learn about social media tools and the capabilities they can afford you in connecting with customers, partners, employees and the like. As I’ve always said, communication is crucial in business and these technologies empower all of us to be able to communicate in more ways and hopefully more effectively!

Smart Growth for Leaders

Surgery 2.0With governments around the world developing economic stimulus packages and high level meetings of the world’s leading politicians (Davos) and thinkers (TED) – there is clearly a lot of activity and talk around growth, innovation and productivity. In amongst all this – how do we, as leaders, choose what and who to listen to? What is our filter for the torrent of information?

On the one hand we have TED, the Technology, Entertainment and Design conference, which brings together a raft of experts from across the broad spectrum of enterprises. And even if we cannot attend in person, the TED Talks series makes these fascinating and highly addictive discussions available to anyone with an internet connection. But how do we take this to another level? How do we move from ideas and talk to action?

Umair Haque has given this some thought and has written a Smart Growth Manifesto. His manifesto suggests that we have to reboot capitalism. And he provides four pillars around which action can be built. I have attempted to take these four pillars and apply it to the business of leadership and the challenges and opportunities that these present, as follows:

1. Outcomes not income. There is no surprise for my regular readers here – I strongly believe in focusing on outcomes. In this instance, the focus is on tangible human outcomes. This means looking beyond the dollar value. If it takes a village to produce good business outcomes, what is it, that we as leaders can do to ensure the village is happy, healthy, innovative, productive and creative? How do we find ways to authentically create value for our teams and our businesses?

2. Connections, not transactions. As leaders we will know where most of the creative hotspots are in our organizations. But we won’t know all of them. This is where the village comes in. Where does innovation hide within your business? Which project team is stimulating ideas that drive downstream innovation? Where are the outliers in your business that need your help to forge the connections that will prove valuable over the horizon thinking?

3. People, not product. Reinforcing the points above, a renewed focus on mobilizing the creativity trapped within your business will deliver outcomes. The thing to remember – people love to connect and create. Talk to them about the challenges your business faces and ask them for their best ideas. Give them direction, some guidelines and support their efforts. Your best people will produce the best product.

4. Creativity, not productivity. The answer to our challenges is not necessarily more product. We need to reframe the way that we look at our value propositions. Rather than supplying a market, why don’t we create a market? Working faster, producing more with less and so on will not transform our businesses or make our teams more resilient to the economic cycle. Working creatively and redefining the nature of what we do is, perhaps, one of the greatest challenges that leaders face in the period ahead.

Nina Nets It Out: Large and small organizations are wrestling with these challenges – and reinventing ways to grow. These four pillars focus on value creation. By identifying opportunities where you can impact the sustainability and resilience of your business, you will

Don’t Wait for Leadership

In the current economic climate, companies across the world are trying to figure out how to best weather the storm. Layoffs have seemingly become the norm; just google “layoffs” or look here and you’ll see what I mean. Such dire circumstances leave many wondering about the fate of their jobs, their families, and their futures. It is easy to get consumed with fear and anxiety under such conditions. However, it is just this type of response that could create the least desired outcome. As managers are told to make reductions, they are surely going to look to keep those individuals that have a history of solid performance, a “can do” attitude and are pulling themselves above the negativity and looking toward, and helping to create, a better tomorrow.

Often times I have discussed how leaders must set the example by which all should follow. And one of my favorite leadership gurus, John Baldoni, wrote a fantastic book on this very topic entitled “Lead by Example: 50 Ways Great Leaders Inspire Results.” And, to be sure, I always believe that leaders must act in accordance to this notion. However, in distressing times such as those we now find ourselves, I would encourage all to do what is in the best interests of the company and not simply wait for a leader’s direction. Many leaders or managers are now focusing on the survival of the business and tending to internal measures that must be implemented to ensure the company’s longer term viability. So, this could leave a situation in which the leader is not as visible or accessible as usual and not doling out directions.

Under such a scenario, you need to focus on the tasks you have, especially those that can generate bottom line benefits for the company, be it sales calls, cost cutting measures, etc. This is not to imply that every person ought to act on their own without regard for the bigger picture. Rather, it is to suggest that action in the direction of these standard company objectives is paramount and must be done even in the absence of a leader’s instruction. Doing so will not only provide benefits for the company, but show management why it is you are needed for the future success of the company. It will surely make you stand out from others who may be wallowing in concerns about their very own futures – an action which ultimately leads to an undesirable, self-fulfilling prophecy of sorts. Remember, as Stephanie Mead suggests, everyone contributes to the bottom line.

Nina Nets It Out: As they say, extraordinary circumstances demand extraordinary responses. We are surely seeing this play out in our political spectrum at the highest levels. However, such measures are not unique to politics and in our corporations, we are seeing extraordinary things happen on practically a daily basis. To show why you are so valuable and worth keeping, be sure to go above and beyond to do the necessary things to ensure the sustainability of the company, and thereby your own career.

A Brief Discussion with Michael Gallagher, President – The Stevie Awards®

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SAFWIB08_Win_S In November 2008, I was humbled by being named the winner of the 5th Annual Stevie Awards for Women in Business in the “Best Executive – Service Businesses – More than 2,500 Employees”.  This was truly an honor and I can only again point to and congratulate the fabulous pool of competitors within this category, not to mention all of the other categories that were awarded.  To stay involved beyond receiving the award, recently I spoke with the founder and President of The Stevie Awards, Michael Gallagher.  I welcome you all to listen in to this podcast by clicking here where we discuss how I got started in business, my career and success at SAP and why I created my blog here at NinaSimosko.com.

Nina Nets It Out: As a recipient of The Stevie Award, I wholeheartedly encourage other women to participate in this organization and to do all that they can to help other women in business, and men too, to achieve all that they desire.